Administrative Assistant– Full-Time

First Presbyterian Church of Pittsburgh

Job Posting




Job Profile:  The Administrative Assistant is responsible for fostering a welcoming, faith-focused environment for church members and visitors.  This position also maintains church records and assists with maintaining efficient office operations.


Key Responsibilities



  • Greet visitors, provide assistance or refer them to proper staff person. 
  • Utilize security systems to ensure internal security of office environment.
  • Answer telephone and provide assistance or forward call as appropriate.
  • Welcome visitors to view the Church/Chapel.


Bulletins and Record Keeping

  • Design, print and distribute Sunday bulletins.
  • Maintain church records: church attendance, mailing lists, membership status.
  • Assist with preparing song sheets, inserts and flyers.
  • Maintain master calendar of all church activities.


Ministerial Support

  • Maintain and distribute prayer updates and shut-in information. 
  • Activate Prayer Chains (Session, Deacons & e-Prayer Contacts).
  • Purchase items for church ministries and coordinate with other ministry organizations


General Office

  • Maintain inventory of office supplies and ensure orderly office environment.
  • Maintain office equipment and arrange for repairs.
  • Sort and distribute daily mail for staff and church leadership.
  • Maintain information on bulletin boards, tract rack, etc.
  • Coordinate special mailings such as stewardship campaigns.
  • Provide clerical support to all program staff and church committees.


Minimum Qualifications:


  • Active and committed practicing Christian
  • Strong administrative skills with ability to multi-task and work independently.
  • Professional demeanor and conscientious work ethic.
  • Excellent communication skills and ability to maintain strict confidentiality.
  • Attention to detail with an eye for excellence.
  • Ability to operate office equipment and work with vendors to ensure smooth operation.
  • Excellent computer skills with proficiency in Microsoft Office Products.  Capable of maintaining up-to-date computer skills as technology changes.


Preferred Qualifications:

  • Graphic design experience
  • Proficient in the use of social media


To apply, email resume and cover letter to